Lusk Rawhide Wrestling Club By-Laws
Revised February 2011
ARTICLE I: NAME
1.1 The name of the club shall be Lusk Rawhide Wrestling Club. To be abbreviated hereinafter LRWC.
ARTICLE 2: PURPOSES
2.1 The purpose of LRWC is to provide individuals with the opportunity and a program to promote wrestling, develop sportsmanship, individual character, strength, and stamina through a controlled and competitive wrestling program.
ARTICLE 3: MEMBERSHIP
3.1 PROOF OF AGE: Each wrestler registering with the LRWC must provide the secretary a legal document which proves date of birth, if LRWC does not already have this documentation on record. A birth certificate (photocopy only) must be on file before a wrestler can compete.
3.2 REGISTRATION: Written registration filled out by the parent/guardian for each wrestler must be on file with LWRC prior to participation in any wrestling activity. Acknowledgement of these By-Laws is given by signing and checking the box on the registration form.
3.2.1 FEES: Membership fees shall be payable as designated by LRWC at the time the individual joins LRWC on an annual basis. No member shall be allowed to participate in any LRWC activities unless the membership fees are paid in full prior to the activity. Scholarships may be granted on a case by case basis, determined by the Board of Directors.
3.2.2 DEADLINES: Wrestlers must have all forms and fees completed and turned in by January 15. After January 15, wrestlers will assume responsibility for obtaining and purchasing their own USA wrestling cards. The club will not reimburse USA card fees after January 15.
3.3 VOTING RIGHTS: The general membership shall consist of registered wrestlers and their parent(s) or guardian(s). Voting rights shall consist of 1 vote per parent or guardian with a maximum of 2 votes per family.
3.4 PARTICIPATION: Parents and wrestlers are expected to participate in fund raising, tournament presentation, and promote the good conduct of wrestlers. It is the parent’s responsibility, as well as the coaches, to see that those participating in the LRWC program demonstrate an atmosphere of positive character on and off the mat.
ARTICLE 4: BOARD OF DIRECTORS
4.1 The Board of Directors of the LRWC shall consist of 5 voting members: President, Secretary, Treasurer, Head Coach, and Board Member at Large: all of whom shall be elected by the parents of the registered club wrestlers.
4.1.1 APPOINTMENTS: The Board of Directors shall request volunteers for Head Pairing Official
and head Mat Official. Volunteers who accept shall be selected and appointed by the Board of Directors.
4.1.2 QUORUM AND VOTING: A quorum of the Board of Directors shall consist of 4 of the 5 voting members. If less than a quorum if present, no meeting shall take place. No voting by proxy shall be permitted; each Board member shall be entitled 1 vote.
4.2 ELECTION OF OFFICERS: The officers of the LRWC Board shall be elected by a majority vote of the parents present at the end of the season awards presentation. Each parent of a wrestler shall be entitled to cast 1 vote.
4.2.1 The election for the offices of President, Secretary, Treasurer, Head Coach, and Board Member at Large shall be every 2 years starting in 2011.
4.2.2 The term of office of the Board of Directors mentioned in 4.1 shall be 2 years starting June 1 of
the year elected and ending May 31 of the second year.
4.3 QUALIFICATION REQUIREMENTS: Each individual nominated for an office during the election process must have a minimum of two consecutive years involvement in USA Wrestling.
4.4 DUTIES: The duties of the Board of Directors for the LRWC shall be as follows, but not limited to:
4.4.1 PRESIDENT: The President shall preside over and schedule all meetings, establish agenda,
guide club decisions, and perform such executive responsibilities of the office, including matters of insurance, facilities, discipline, and representation of the club at Wyoming Amateur Wrestling Association (WAWA) meetings. The President shall have authority for the disbursement of money for approved expenditures and signature authority of LRWC accounts. The President must be able to delegate responsibility to others regarding all facets of the organization. The President shall also perform other duties that may be assigned by the Board of Directors.
4.4.2 SECRETARY: The Secretary shall keep a record of all meetings, including board meetings, read
minutes of the previous meeting, make notice of meetings in an appropriate manner, and organize the results from tournaments and pictures for newspaper articles and advertisements. The Secretary shall also be the chief person in charge of registering and collecting fees from individuals wishing to join LRWC. The Secretary shall also be responsible for the registering and mailing of those registrations, and when required, registrations to tournament hosts of upcoming events. The Secretary shall be entitled to LRWC mailbox access and stationary, postage, and supplies as the duties of the office may require. This person will provide receipts for such items to the treasurer of the organization. The Secretary shall also perform other duties that may be assigned by the Board of Directors.
4.4.3 TREASURER: The Treasurer shall keep a record of all funds, deposit all funds in a local bank,
and make all disbursements by check which will be signed by any two approved persons as authorized by the officers of the organization. The treasurer will have account balances available at all Board meetings. A financial statement shall also be provided to all members of LRWC annually at the first parents meeting. A financial report will be prepared and presented to the board by May 31 of each year. The Treasurer shall also perform other duties that may be assigned by the Board of Directors.
4.4.4 HEAD COACH: The Head Coach shall design, supervise, and participate in a practice schedule
that has been approved by the Board and shall hold a minimum of two coaches meetings prior to wrestling season. The Head Coach shall be a registered coach with USA Wrestling whose responsibility is to advise the Board of Directors in all matters and concerns of the coaching program for LRWC. The Head Coach shall be responsible for insuring that all equipment borrowed from the organization is returned at the end of the season. The Head Coach shall also perform other duties that may be assigned by the Board of Directors.
4.4.5 BOARD MEMBER AT LARGE: The Board Member at Large duties will be defined and
assigned as needed and determined by the Board. The position should be filled by an individual who would be representative of the majority of parents, and who have skills and/or experience that would enhance the Club's objectives. This person will also take care of all fundraising activities. This is to include placing ads in newspapers, coordinating with local businesses and recruitment of volunteers.
4.5 VACANCIES: If a Board Member of LRWC resigns or is otherwise unable to serve, his or her successor for the remainder of the term of that office shall be promptly appointed into office by the LRWC Board of Directors to fill the remainder of the term for the vacated position.
4.6 REMOVAL OF OFFICERS: The Board of Directors may remove any officer of member whenever it decides that such action is in the best interest of the club. Absence from 3 meetings of the Board, without an excuse deemed valid by the Board, may be at the discretion of the Board, be construed as a resignation by the member so absent.
ARTICLE 5: APPOINTED POSITIONS
5.1 DUTIES: The duties of the Appointed Positions for LRWC shall be as follows but not limited to:
5.1.1 HEAD PAIRING OFFICIAL: The Pairing Official will advise the Board of Directors in all matters and concerns of the Pairing Official membership and provide training and promote advancement for LRWC Pairers.
5.1.2 HEAD MAT OFFICIAL: The Mat Official will advise the Board of Directors in all matters and concerns of the Mat Official membership and provide training and promote advancement for LRWC Mat Officials.
5.2 VACANCIES: If an appointed position is vacated for whatever reason, whenever possible, a successor for the remainder of the term of that position shall be promptly appointed by LRWC Board of Directors to fill the remainder of that vacated position.
ARTICLE 6: MEETINGS
6.1 MEETINGS OF THE MEMBERSHIP: The membership shall meet a minimum of twice a year, at the start of the season parent meeting and the awards presentation at the end of the season.
6.2 SPECIAL MEETINGS: Special meetings of the membership may be called at any time by the Board of Directors. Notice of special meetings shall specify in addition to place, day, and hour of the meeting, the general nature of the business to be transacted.
6.3 MEETINGS OF THE BOARD OF DIRECTORS: The Board of Directors shall meet quarterly, at a time and date determined by them to deal with the business at hand. While the general membership is invited and encouraged to attend, only Board members will have an official vote. Voting shall be determined by simple majority of members present.
ARTICLE 7: USE OF FUNDS AND EQUIPMENT
7.1 FUNDS RAISED: The funds raised by LRWC, except such as may be designated for special purposes, shall be appropriated by the Board of Directors to pay the legitimate and necessary expenses of LRWC in carrying out its primary purpose. No funds of LRWC, nor any procured by it, shall be appropriated or used without prior approval of the Board of Directors.
7.2 EXPENDITURES: If expenditures are incurred without the Boards final approval, then it will take a unanimous vote by the Board to get approval of said expenditures. Expenditures NOT approved by the Board will be the responsibility of the individual incurring the expense.
7.3 COMPENSATION: Costs to meet USA Wrestling and Wyoming Amateur Wrestling Association requirements for Head Coach, Head Pairing Official, Head Mat Official, and other required training costs may be compensated for by LRWC at the Board of Directors discretion.
ARTICLE 8: CONDUCT AND SPORTSMANSHIP
8.1 A wrestler can be expelled from LRWC for any of the following reasons: Misconduct, which includes, but is not limited to: Biting, fighting, bullying, name calling, abusive language; Vandalism of any and all property, including practice and tournament facilities; Continued disruption of practices or/and poor sportsmanship. The wrestler shall be subject to termination of his or her membership without reimbursement of his or her annual fee, depending on the judgment of the Board of Directors.
8.2 A parent/guardian must refrain from unsportsmanlike conduct, which includes but is not limited to;
criticizing the coaches, wrestlers, opposing clubs, fans or officials, whether publicly or privately; interfering with the coaching methods of the coaching staff; using abusive and/or profane language. Any comments or concerns by a parent/guardian should be directed to the Head Coach or to the officers of the organization as soon as possible. A parent/guardian will guarantee athletes will not be unsupervised or unattended before and following practices or competitions and will be responsible for their child’s behavior at all wrestling activities. A parent/guardian may be dismissed and their child’s/children’s membership with LRWC terminated by violation of any of the above noted acts. The determination of this dismissal shall be approved by a majority vote of the board of the organization.
ARTICLE 9: AMENDMENTS
9.1 The By-Laws of LRWC may be amended at the Annual Awards Presentation Meeting of the general membership. An affirmative vote of the majority of all participating parents present and voting shall be required to amend any portion of the By-Laws. Each parent of a wrestler shall be entitled to cast 1 vote. LRWC shall make available, upon request, a copy of the amended By-Laws.
Revised February 2011
ARTICLE I: NAME
1.1 The name of the club shall be Lusk Rawhide Wrestling Club. To be abbreviated hereinafter LRWC.
ARTICLE 2: PURPOSES
2.1 The purpose of LRWC is to provide individuals with the opportunity and a program to promote wrestling, develop sportsmanship, individual character, strength, and stamina through a controlled and competitive wrestling program.
ARTICLE 3: MEMBERSHIP
3.1 PROOF OF AGE: Each wrestler registering with the LRWC must provide the secretary a legal document which proves date of birth, if LRWC does not already have this documentation on record. A birth certificate (photocopy only) must be on file before a wrestler can compete.
3.2 REGISTRATION: Written registration filled out by the parent/guardian for each wrestler must be on file with LWRC prior to participation in any wrestling activity. Acknowledgement of these By-Laws is given by signing and checking the box on the registration form.
3.2.1 FEES: Membership fees shall be payable as designated by LRWC at the time the individual joins LRWC on an annual basis. No member shall be allowed to participate in any LRWC activities unless the membership fees are paid in full prior to the activity. Scholarships may be granted on a case by case basis, determined by the Board of Directors.
3.2.2 DEADLINES: Wrestlers must have all forms and fees completed and turned in by January 15. After January 15, wrestlers will assume responsibility for obtaining and purchasing their own USA wrestling cards. The club will not reimburse USA card fees after January 15.
3.3 VOTING RIGHTS: The general membership shall consist of registered wrestlers and their parent(s) or guardian(s). Voting rights shall consist of 1 vote per parent or guardian with a maximum of 2 votes per family.
3.4 PARTICIPATION: Parents and wrestlers are expected to participate in fund raising, tournament presentation, and promote the good conduct of wrestlers. It is the parent’s responsibility, as well as the coaches, to see that those participating in the LRWC program demonstrate an atmosphere of positive character on and off the mat.
ARTICLE 4: BOARD OF DIRECTORS
4.1 The Board of Directors of the LRWC shall consist of 5 voting members: President, Secretary, Treasurer, Head Coach, and Board Member at Large: all of whom shall be elected by the parents of the registered club wrestlers.
4.1.1 APPOINTMENTS: The Board of Directors shall request volunteers for Head Pairing Official
and head Mat Official. Volunteers who accept shall be selected and appointed by the Board of Directors.
4.1.2 QUORUM AND VOTING: A quorum of the Board of Directors shall consist of 4 of the 5 voting members. If less than a quorum if present, no meeting shall take place. No voting by proxy shall be permitted; each Board member shall be entitled 1 vote.
4.2 ELECTION OF OFFICERS: The officers of the LRWC Board shall be elected by a majority vote of the parents present at the end of the season awards presentation. Each parent of a wrestler shall be entitled to cast 1 vote.
4.2.1 The election for the offices of President, Secretary, Treasurer, Head Coach, and Board Member at Large shall be every 2 years starting in 2011.
4.2.2 The term of office of the Board of Directors mentioned in 4.1 shall be 2 years starting June 1 of
the year elected and ending May 31 of the second year.
4.3 QUALIFICATION REQUIREMENTS: Each individual nominated for an office during the election process must have a minimum of two consecutive years involvement in USA Wrestling.
4.4 DUTIES: The duties of the Board of Directors for the LRWC shall be as follows, but not limited to:
4.4.1 PRESIDENT: The President shall preside over and schedule all meetings, establish agenda,
guide club decisions, and perform such executive responsibilities of the office, including matters of insurance, facilities, discipline, and representation of the club at Wyoming Amateur Wrestling Association (WAWA) meetings. The President shall have authority for the disbursement of money for approved expenditures and signature authority of LRWC accounts. The President must be able to delegate responsibility to others regarding all facets of the organization. The President shall also perform other duties that may be assigned by the Board of Directors.
4.4.2 SECRETARY: The Secretary shall keep a record of all meetings, including board meetings, read
minutes of the previous meeting, make notice of meetings in an appropriate manner, and organize the results from tournaments and pictures for newspaper articles and advertisements. The Secretary shall also be the chief person in charge of registering and collecting fees from individuals wishing to join LRWC. The Secretary shall also be responsible for the registering and mailing of those registrations, and when required, registrations to tournament hosts of upcoming events. The Secretary shall be entitled to LRWC mailbox access and stationary, postage, and supplies as the duties of the office may require. This person will provide receipts for such items to the treasurer of the organization. The Secretary shall also perform other duties that may be assigned by the Board of Directors.
4.4.3 TREASURER: The Treasurer shall keep a record of all funds, deposit all funds in a local bank,
and make all disbursements by check which will be signed by any two approved persons as authorized by the officers of the organization. The treasurer will have account balances available at all Board meetings. A financial statement shall also be provided to all members of LRWC annually at the first parents meeting. A financial report will be prepared and presented to the board by May 31 of each year. The Treasurer shall also perform other duties that may be assigned by the Board of Directors.
4.4.4 HEAD COACH: The Head Coach shall design, supervise, and participate in a practice schedule
that has been approved by the Board and shall hold a minimum of two coaches meetings prior to wrestling season. The Head Coach shall be a registered coach with USA Wrestling whose responsibility is to advise the Board of Directors in all matters and concerns of the coaching program for LRWC. The Head Coach shall be responsible for insuring that all equipment borrowed from the organization is returned at the end of the season. The Head Coach shall also perform other duties that may be assigned by the Board of Directors.
4.4.5 BOARD MEMBER AT LARGE: The Board Member at Large duties will be defined and
assigned as needed and determined by the Board. The position should be filled by an individual who would be representative of the majority of parents, and who have skills and/or experience that would enhance the Club's objectives. This person will also take care of all fundraising activities. This is to include placing ads in newspapers, coordinating with local businesses and recruitment of volunteers.
4.5 VACANCIES: If a Board Member of LRWC resigns or is otherwise unable to serve, his or her successor for the remainder of the term of that office shall be promptly appointed into office by the LRWC Board of Directors to fill the remainder of the term for the vacated position.
4.6 REMOVAL OF OFFICERS: The Board of Directors may remove any officer of member whenever it decides that such action is in the best interest of the club. Absence from 3 meetings of the Board, without an excuse deemed valid by the Board, may be at the discretion of the Board, be construed as a resignation by the member so absent.
ARTICLE 5: APPOINTED POSITIONS
5.1 DUTIES: The duties of the Appointed Positions for LRWC shall be as follows but not limited to:
5.1.1 HEAD PAIRING OFFICIAL: The Pairing Official will advise the Board of Directors in all matters and concerns of the Pairing Official membership and provide training and promote advancement for LRWC Pairers.
5.1.2 HEAD MAT OFFICIAL: The Mat Official will advise the Board of Directors in all matters and concerns of the Mat Official membership and provide training and promote advancement for LRWC Mat Officials.
5.2 VACANCIES: If an appointed position is vacated for whatever reason, whenever possible, a successor for the remainder of the term of that position shall be promptly appointed by LRWC Board of Directors to fill the remainder of that vacated position.
ARTICLE 6: MEETINGS
6.1 MEETINGS OF THE MEMBERSHIP: The membership shall meet a minimum of twice a year, at the start of the season parent meeting and the awards presentation at the end of the season.
6.2 SPECIAL MEETINGS: Special meetings of the membership may be called at any time by the Board of Directors. Notice of special meetings shall specify in addition to place, day, and hour of the meeting, the general nature of the business to be transacted.
6.3 MEETINGS OF THE BOARD OF DIRECTORS: The Board of Directors shall meet quarterly, at a time and date determined by them to deal with the business at hand. While the general membership is invited and encouraged to attend, only Board members will have an official vote. Voting shall be determined by simple majority of members present.
ARTICLE 7: USE OF FUNDS AND EQUIPMENT
7.1 FUNDS RAISED: The funds raised by LRWC, except such as may be designated for special purposes, shall be appropriated by the Board of Directors to pay the legitimate and necessary expenses of LRWC in carrying out its primary purpose. No funds of LRWC, nor any procured by it, shall be appropriated or used without prior approval of the Board of Directors.
7.2 EXPENDITURES: If expenditures are incurred without the Boards final approval, then it will take a unanimous vote by the Board to get approval of said expenditures. Expenditures NOT approved by the Board will be the responsibility of the individual incurring the expense.
7.3 COMPENSATION: Costs to meet USA Wrestling and Wyoming Amateur Wrestling Association requirements for Head Coach, Head Pairing Official, Head Mat Official, and other required training costs may be compensated for by LRWC at the Board of Directors discretion.
ARTICLE 8: CONDUCT AND SPORTSMANSHIP
8.1 A wrestler can be expelled from LRWC for any of the following reasons: Misconduct, which includes, but is not limited to: Biting, fighting, bullying, name calling, abusive language; Vandalism of any and all property, including practice and tournament facilities; Continued disruption of practices or/and poor sportsmanship. The wrestler shall be subject to termination of his or her membership without reimbursement of his or her annual fee, depending on the judgment of the Board of Directors.
8.2 A parent/guardian must refrain from unsportsmanlike conduct, which includes but is not limited to;
criticizing the coaches, wrestlers, opposing clubs, fans or officials, whether publicly or privately; interfering with the coaching methods of the coaching staff; using abusive and/or profane language. Any comments or concerns by a parent/guardian should be directed to the Head Coach or to the officers of the organization as soon as possible. A parent/guardian will guarantee athletes will not be unsupervised or unattended before and following practices or competitions and will be responsible for their child’s behavior at all wrestling activities. A parent/guardian may be dismissed and their child’s/children’s membership with LRWC terminated by violation of any of the above noted acts. The determination of this dismissal shall be approved by a majority vote of the board of the organization.
ARTICLE 9: AMENDMENTS
9.1 The By-Laws of LRWC may be amended at the Annual Awards Presentation Meeting of the general membership. An affirmative vote of the majority of all participating parents present and voting shall be required to amend any portion of the By-Laws. Each parent of a wrestler shall be entitled to cast 1 vote. LRWC shall make available, upon request, a copy of the amended By-Laws.
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